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New Gmail Redesign 2018: The TOP Features You Should Know About

A Seriously Social Community Article by Liz Azyan

The last guest post on this blog was from Melonie Dodaro who I first met at the Big Social Media Conference in Manchester (we were both speaking). This guest post is from someone else that I first met at that conference, the wonderful Liz Azyan. She's one of the most talented people I know, and incredibly humble. She took the photos of me on the red background you'll see dotted around my site!

I'm glad to learn I am not the only Gmail geek out there, and Liz is excited as I am about the new Gmail design. Have you checked it out? It's already helped me become even more productive. Howe about you? In this article and video, Liz goes through how to get it and what are the main features. Enjoy!

Ian

Have you heard about the newest Gmail redesign?
And are you curious about the updates and features that it brings to Gmail?

In this video and article, I’ll be giving you a quick rundown of some of the most significant changes that the Gmail redesign is bringing to the ever-dependable, fan-favorite email platform.

The thing about Gmail is that I’ve never actually felt that it was outdated. For quite some time, it had all the features I could ever ask for from an email platform — in fact, I even found some of them non-essential, such as one feature I’ll discuss later on in this article — and so I was never really one of the folks who was clamoring for an update.

Now that the new features are here, though, I’m really excited to try them out. (And I’m sure that you will be, too!)

A quick look at the new features tells me that this is great for people who find the need to work on a variety of tasks simultaneously. Admittedly, I wouldn’t say that I’m good at multitasking. That’s probably why many of the changes that this redesign brings are changes that I welcome with open arms. Across the internet, a few tech writers have mentioned that some of these changes aren’t new, and are even long overdue. (In my honest opinion, though, better late than never, right?)

Before we start talking about the updates that the Gmail redesign brings, let’s figure out exactly how we can activate them from our end. There are 2 types of Gmail accounts:

1) Personal Gmail Accounts (Free): These accounts generally are Google Account with an @gmail.com address.

2) Organizational Gmail Accounts (GSuite): These accounts are issued by and used with your @my-domain.com organization.

For Personal Gmail Accounts (see video at 2:06s)

To turn on the new Gmail for the free standard Gmail accounts, you simply have to click on settings and then ‘Try the new Gmail’. As simple as that!  Once activated, you’ll just need to wait a few seconds for your Gmail to relaunch and change to the new Gmail.

For GSuite Gmail Accounts

For GSuite accounts, while these changes are already live, they still require manual activation, particularly when you’re using an account under an organization (such as a school or a corporation). Fortunately, opting in can easily be done in a matter of clicks.

How to opt-in to the Gmail redesign changes for Admins (see video at 2:59s)

 

  1. Sign in to your Google Admin console. Remember to use an administrator account for this!
  2. From the console, navigate to Apps > G Suite > Gmail.
  3. Under User settings, go to New Gmail early adopter program.
  4. Click Allow my users access to the new Gmail UI and features, then click Save.

That’s it! You and all the accounts under your organization will need to wait for about an hour before you can use the updated features.

So, what ARE the Gmail redesign changes and feature updates?

In a nutshell, using Gmail, you can now….

  • Organize emails from your inbox more conveniently
  • Click attachments without having to scroll through lengthy conversations
  • “Snooze” emails for later checking
  • Access other useful apps in the Google Suite with ease
  • Set high-priority notifications
  • Get suggestions on which newsletters, offers, and email groups to unsubscribe from
  • Receive warnings about potentially risky emails
  • And a lot more!

Let’s go through a few of these updates real quick — I discussed these at length in my video (click here to watch it!), so I’ll just be touching upon them lightly here. So, let’s get started!

#1 Organize your emails via your inbox (see video at 3:53)

Okay, this may not sound like much, but it’s actually quite the time-saver. Now, instead of having to perform multiple clicks from your desktop to perform specific actions on your emails, you can simply hover your cursor over unopened messages and, with a click of an icon, mark them as read (or unread), archive them, delete them, or “snooze” them for later. This is really handy if you need to go through and sort multiple emails in an instant.
Organze emails in inbox

#2 “Snooze” your emails until you can decide what to do with them (see video at 4:13)

Ever had those days when you find yourself drowning in emails and don’t know how to answer them? Sure, you could leave them unread, but it’s a rather annoying solution that leaves your inbox looking cluttered. With the new Gmail redesign, though, you can “snooze” your emails — that is, get notified about them at some point in the future that’s less hectic for you.

You can even check your list of snoozed emails, should you decide that there are one or two emails that you absolutely need to see. For folks using Microsoft Outlook, this is probably a familiar feature. 

#3 Customize your view (see video at 5:37)

You can also allocate part of your inbox window as space for previewing your emails. You can do this by simply clicking Menu. There, you’ll find options for shrinking or expanding your inbox view, under Settings > Display density. The Default option lets you see a preview of the attachments in your inbox emails. Display density

#4 Access and use other tools in the Google Suite (see video at 7:05)

Here’s another big one: Now, you can use the popular (and essential!) apps from Google, such as Calendar, Keep, and Tasks, while you’re on Gmail. This integration of apps gives you more leeway in terms of multitasking while empowering you in using multiple tools to get your daily tasks done. You can now see your daily schedule, set events, make checklists, add to-do’s, and so much more. This is an absolute godsend for multitaskers, as well as multitaskers-only-by-necessity (such as me). Gmail-new-sidebar

#5 Enhanced security measures and AI (see video at 9:38)

Finally, the Gmail redesign includes a new “confidential” mode which lets you prevent your sent emails from being copied, downloaded, or forwarded directly from Gmail. If you’re familiar with Snapchat, you can also set an “expiration date” of sorts on your emails. There’s two-factor authentication (2FA) as well, which requests a passcode from the recipient (sent to him or her via SMS) before he or she can open your message. An AI feature also lets Gmail give you a “nudge” — a gentle reminder to reply to or follow up on certain messages.

#6 Choose from a list of reply and follow-up suggestions (see video at 12:04

This particular update… isn’t exactly an update, per se. The option to send templated replies and follow-ups, called Smart Reply, has been available in the mobile version of Gmail for quite some time now. This is the first time it has made it to the desktop version of Gmail, though!

Personally, I don’t really have much use for this, as I prefer drafting emails precisely the way I would say them. This is a really handy feature, though, for folks who absolutely have to reply to that urgent email or pending question, but have no time to compose a reply from scratch.

Will you try out the new Gmail?

These are just a few of the new features that the Gmail redesign has brought us. If you’d like to know more about them (and if you’re interested to know which ones I think will be most useful for you), then feel free to check out my video, right here!

Are you pumped and ready to try the new Gmail features? I sure am, and I’d love to hear which ones you think you’ll be using the most among all of them! Sound off in the comments section and share your favorite new Gmail features there.

About Liz Azyan

Liz Azyan

Liz Azyan is CEO of the digital agency based in London, UK, Digital Matchbox and a Google Fellowship recipient whose work has been mentioned in Huffington Post, ComputerWeekly, The Guardian, Social Media Examiner and many more. Follow her on YouTube.

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Asif Mujtoba

Gmail is the best email provider at this moment. But I really don’t like the spam feature. Some times important business emails are marked as spam. BTW thanks for sharing.

Anmol chhoriya

Is the snooze feature available on the iOS Gmail app

Syed Ashiq

Thanks for sharing the detail information about the gmail update. I din’t knew all of them but i liked some changes such as option for different views and snooze option.

Ali Mohammad Afshar

so awesome article!
I’m fan of second feature , Snooze!really helpful.

Kristina

Sh**! This new design is awful. Why should I see tags about the pictures I sent? The whole design is flurry. I do not like it at all.

gina böni

Help ! There is no “sent” and “draft” in the new gmail version.

Noah Rowlands

Here’s another thing about the new gmail, it’s new features are useless and annoying, and we are WAY better off without them.

Glori

I hate the auto replies and I would like to deleat it. Where is my privacy on this ~ someone is reading my e-mails. I am able to reply on my own. (And why do I have to even see certain replies that I have not liked the phase used. )

Shakil

Great article! Really nice work Liz. Thanks a lot for sharing with us an informative article.

Rajkumar

Last week, my Gmail account updated automatically and it was totally redesigned. At first, it looks amazing in design. It looks like I opened my Gmail account in my smartphone. The graphic design is quite impressive. But later on, when I started using my account, I confused a lot. It is not user-friendly as well.

It will take a lot of time to understand all the features and functionalities of the new design of my Gmail account. The only thing I liked the new update is the security features they added into it as it is very much necessary these days.

Review Cart

Only the fact that the animation at the time of the loading of the page is quite attractive, which obviously makes it quite responsive thanks to the AI, but I often feel it is quite confusing and just has too many visual data in front of the eyes. I have to set it back to the default HTML view-which is the best minimalist view offering the important things right on the plate. Thanks for sharing the review.

Mrs M Maden

Don;t like it

AT&T Email Support

You should give a chance to new gmail.this time it comes with some really exciting features. especially my favorite is the snooze email feature which allows you to snooze your emails in case if you get multiple emails to answer then you can use this feature.

peter Yiengst

This New G Mail format is the worst thing I have ever seen

How Secure is Gmail?

I agree with that but it was much needed as well I guess. The only feature that sounds very fishy to me is the auto replies features. How does google know what to reply? Surely they are reading the emails , right? The design is meh.

Elaine

I’m trying to get used to gmail but can’t understand why, when I have a rather long list of people in the bcc area at the top I can’t seem to go back to that entire group to edit it. I get a few on the screen but can’t scroll up and down. I can just edit the part on the screen that I can see. Before you used to be able to click on that part and go to the entire list.

megan

I hate the new GMAIL look. It is chaotic and confusing and not nearly as friendly as previous versions.

carol green

I know changes are inevitable with everything. However, when changes are made with Google and Gmail, more problems crop up. Why can’t they leave well enough alone and keep it the way it was. When Windows 10 came out, people hardly had any problems at all with the older versions. This latest version and its upgrades have only produced more and more problems causing a lot of stress. t one point, I was going to buy an Apple computer where I wouldn’t run into that.

WENDY P HEATH

COULDN’T AGREE MORE.. I HATE THIS NEW FORMAT WHICH NO LONGER ALLOWS ME TO SEE SENT EMAILS, AND NO LONGER ALLOWS ME TO REVIEW DELETED EMAILS WHEN I MAY HAVE BEEN TOO HASTY. AS A RETIRED SENIOR I DON’T NEED ALL THIS STUFF, JUST A PROGRAM THAT IS EASY TO USE AND GIVES ME WHAT I WANT. i AM GOING TO CHANGE TO FIREFOX. WHEN I INSTALLED WINDOWS 10 IT COST ME $200 JUST TO HAVE MY COMPUTER RETURNED TO IT ORIGINAL WINDOWS 7 ( I HAD BEEN UPGRADED TO 8 BUT COULD NOT REVERT TO IT. wINDOWS 10 MESSED WITH MY SECURITY AND CAUSED HUGE PROBLEMS. WHY NOT OFFER AN UPGRADE AND THOSE WHO WANT IT CAN CHOOSE TO HAVE IT,

Kay Hayg

The new format has deleted folders and their contents that I found necessary! The new format sucks!!

outdoor projector

All these security features to stop the wrong people reading your correspondence – what about the postman (Google)? Does he still steam open every missive??

Regards

I went through this p[ost I find that it’s really informative to the user. keep posting like this. Any user facing problem related to the outlook Then they can contact with the Outlook support team.

Yahoo Support Number

The main thing which I have liked the most about this update is the security measures. Recently hackers can hack our mail very easily. So these mail service provider has to be smarter and keep our essential data secured.

Ryan Chapman

I have got it sometimes. But, many times i can’t find this version. But why? I hope it has been upgrading………..

Paul Skah

Nice work Liz! Thanks for this post 🙂

WordPress Developer

Hey,
yes, I tried it and it’s looking Nice.

essayswritersland.com

I have also applied this newly setup gmail theme which is awesome one and you shared some top quality stuff related to that gmail update. Be blessed and try to share some rare and important stuff. thanks.

Vidya Sury

I’ve activated it and like the new look! Yes, I’ve seen the smart reply option in the mobile version and don’t care for it either. Thanks for the detailed post! I love Gmail!